Official College Letters

A Confirmation of a Work Integrated Learning Experience Letter confirms your post-secondary program has a Practicum or Work Integrated Learning Experience.

International Learners require this letter to apply for a Co-op Work Permit.

A Confirmation of Work Integrated Learning Experience can be requested from records@bowvalleycollege.ca

There is no charge for this letter, and it will be emailed directly to your personal email.

An academic break is not available in all programs. Certain programs run consecutively without a break. If you're looking to take a break, please book an appointment with an International Advisor who can confirm that the requested break meets immigration requirements. *

• Please read IRCC requirements for Scheduled Academic Breaks. You should also read the “Studying While in Canada” section on the Study Changes page.

If you are eligible for an Authorized Leave letter this letter will be emailed directly to your personal email address and there is no charge for this letter.

A Post-Graduate Work Permit Letter (including official transcripts) will be issued automatically to each international learner who has officially graduated from a post-secondary program. These should not be requested separately.

International graduates will need to submit their PGWP letter to IRCC along with their official transcripts upon graduation to apply for Post-Graduate Work Permit. A PGWP letter will confirm you have completed a full-time program of 1 or 2 years at Bow Valley College. PGWP documents can take up to 2 business days from the conferral date to process and upload to the MyCreds platform. For conferral dates refer to Graduation and Convocation.

Eligibility Criteria:

• You have studied full-time and continuously throughout your program. Exceptions: a regular academic break and the last semester of classes. If you have been granted transfer credits, make sure you maintain full-time enrolment.*
• Most courses you are enrolled in every term are in-class delivery.*
• If you are in a certificate program, you need to complete at least 8 months of study at Bow Valley College. *
• If you are in a diploma program, you need to complete at least 16 months of study at Bow Valley College. *

* Please note: Eligibility is based on continuous enrolment in your program. After the regular academic break, you must maintain your full-time studies. If you fail to do so, you will be violating the terms of your study permit.

This letter is issued within the MyCreds platform. There is a $15 fee to access this letter.

Bow Valley College does not provide letters of invitation; you must write the letter of invitation yourself. The following information is not guaranteed to result in a Letter of Invitation from IRCC.

Convocation guests living outside Canada who would like to attend your convocation ceremony, will need to apply for a Temporary Resident Visa.

The following are guidelines taken from the CIC website. For more information, please visit the IRCC web page here.

Some visa offices may require that your letter be notarized by a Notary Public. Please note that a letter of invitation does not guarantee that a visa will be issued.

The officer reviewing your guests’ application for their visitor visa will likely want to confirm that the information you have provided in your Letter of Invitation is accurate. Therefore, you may want to provide the following documents in support of your Letter of Invitation:

• Proof of Bow Valley College convocation taking place: Include the website link and a printout of Bow Valley College upcoming convocation ceremony date(s) from here
• Copy of your passport and your study permit
• An official transcript
• Gaspard confirmation email (rental fee receipt for regalia)
• Copy of the email confirming your application to graduate was accepted.

Please note, we recommend that you print out the whole FAQ page regarding Convocation. Doing so will provide the date and times, as well as offer the immigration officers a comprehensive sense of the process.

Learners can submit RESP (such as, Children’s Education Funds, Knowledge First Financial) or Service Canada CPP 3rd party forms that they require to be filled out by the Office of the Registrar by either emailing a clear signed/dated PDF copy of the form to records@bowvalleycollege.ca or dropping it off at the Front Counter of the Office of the Registrar.
In addition to submitting your RESP or CPP form, please complete the Request Form and attach the form as a separate document. Requests will not be processed if the form is not signed and dated or if the request form is not attached with the request.

The School of Health and Wellness pnprogram@bowvalleycollege.ca offers licensing and credentialling application services to learners who have graduated from a Practical Nurse Diploma or Certificate program.

It is the responsibility of the learner to contact the licensing body regarding requirements and to ensure the form being submitted is the correct form.

For instructions on how to submit your form and share your transcripts with the school, please refer to the instructions below.

Learners who have graduated from the Practical Nurse Diploma or Certificate program can submit licensing and credentialling application forms (for example, NNAS, CGFNS, CNO, ERES) to the School of Health and Wellness (SHW). A PDF copy of the instructions can be found here.

Documents can take up to 6 weeks to process. The SHW will notify the learner by email when the final documents have been issued to the licensing body, and the school will reach out to the learner if additional information is required.

Learners who have not received the final confirmation email within 6 weeks can follow up on the status of the request by contacting the SHW at pnprogram@bowvalleycollege.ca. It can take up to 5 business days for an email response. Please do not send duplicate status request emails.

PLEASE READ THE BELOW INSTRUCTIONS CAREFULLY

STEP 1 - LICENSING APPLICATION FORM REQUIREMENTS

• The form must be clear and legible and emailed to pnprogram@bowvalleycollege.ca. Please do not mail or drop off hard copies of application forms.
• Please include your Learner (Student) ID number, legal name, and the licensing body in the subject line of the email (for example, 123456 - John Frank Doe - NNAS).
• The entire form must be emailed in one PDF document only. Other formats will not be accepted and may not be compatible with our process (for example, jpeg or word) and could delay your application process.
• Learners who have previously submitted requests for another licensing or credentialling body to the SHW are to include in the body of the email the nature of the previous request (for example, CGFNS, ERES, CNO).

STEP 2 - TRANSCRIPT REQUEST (SEPARATE DOCUMENT)

The transcript to be issued with the documentation is a separate request. Transcripts are issued digitally through the MyCreds platform.

Learners are required to fill out a Request for Official Transcript form for transcript requests. To access the form and to obtain more information about the MyCreds visit Transcripts. Transcript request forms are emailed to records@bowvalleycollege.ca. Transcript requests can take up to 5 business days to process.

Note: Learners who already have a MyCreds account and have transcripts can skip Step 2 and share the transcripts directly with the SHW as per Step 3.

STEP 3 - SHARING TRANSCRIPTS THROUGH MYCREDS WITH THE SHW

Log into your MyCreds account and click SHARE your transcript. (You will need a share credit prior to using the share feature)

Click SHARE WITH EMAIL OPTION then click CONTINUE.

• Click Share Name and type in the field what you want to use as your personal reference (this is not a mandatory field and is not visible to the recipient).
• Click Purpose of Share and type in the field what you want to use as your personal reference (this is not a mandatory field and is not visible to the recipient).
• Click Personalized Email Message (this is not a mandatory field). This field can be used to provide any information pertinent to the recipient.
• Click Recipient Email type in the field the email address for the SHW pnprogram@bowvalleycollege.ca (please do not copy/paste the email and enter the email into the field).
• Click Reference and type in the field what you want to use as your reference (this field is visible to the recipient).
• Click on I confirm to use 1 Share Credit for this share.

Please DO NOT create a PIN or expiry date for the document when sharing.

Once the information is entered into the fields, click SHARE and follow the prompts until you receive a pop-up notification window that your document has been successfully shared.

For more information on loans and grants (such as, National Student Loans Service Center, Alberta Student Aide Application for Financial Assistance Form, NWT Student Financial Assistance Form D, Student Aid BC Confirmation of Enrolment Form) refer to the Financial Aid webpage.