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Transfer Credit & Prior Learning

Transfer Credit is the result of one institution recognizing education completed at another post-secondary institution. Transfer Credit allows students to use their previous studies towards a new credential at another institution.

Transfer Credit can be granted when:

  • A new student is admitted to a Bow Valley College career program
  • A current student completes courses at Bow Valley College

Steps for Applying for Transfer Credit:

  1. Submit a Request for Transfer Credit form (PDF) to the Office of the Registrar. Forms can be brought in-person to the Office of the Registrar Front Counter, or e-mailed to transfercredit@bowvalleycollege.ca. You must review your previous academic work and look at the curriculum for your program of choice. Next, fill in each course you would like to receive transfer credit for and the Bow Valley College course that you think is comparable. There is no fee to apply.
  2. Submit official transcript(s) from the post-secondary institution you are requesting transfer credit for.
  3. You may be required to supply the course outline/syllabus for the course you would like considered for transfer credit. This outline should reflect the course weighting, books used, assignments given and overall outcome of the course. A paragraph description will not be accepted.
  4. Students must have applied to a career program at Bow Valley College and the review of the transfer credit request will be done once the student has confirmed their seat in the program.
  5. Non-credit courses cannot be considered as transfer credit.
  6. Apply for transfer credit at the same time you apply for admission to your Bow Valley College career program. Applications for transfer credit will be accepted up until the Add/Drop Deadline for each semester. All supporting documents (transcripts, course outlines) needed for evaluation will be accepted up to one (1) week after the application deadline. If you are transferring a large amount of course work that requires a course outline review, you are advised to submit your transfer application as early as possible to allow time for the review to take place.
  7. Please note: students applying for transfer credit must have a grade on their student record by the start date of the semester they are applying for. For example: January 7, 2015. If there is no grade by that date, the request will be denied.

Definitions for you to know:

Internal Transfer Credit - students who have completed courses at Bow Valley College in a previous semester can receive credit in their new program. The course grade will remain on the student record to show the completed course.

External Transfer Credit - courses competed at another institution that prove to be an equivalent to a Bow Valley College course. A Transfer Credit grade will show in place of the course on the student transcript.

Prior Learning Assessment Recognition (PLAR) - students can take a challenge exam to show their level of knowledge to receive credit for the respective course(s). Students who are registered in the Practical Nurse program and fully qualified as Health Care Aides can receive PLAR for three courses; COMM 180, HEDU 150, and HHC 0303. Students will need to submit proof of a completed Health Care Aide certificate and 1900 competed work hours from their employers.

Things to Consider:

  • Transfer credit approval is never guaranteed, nor is the assessment process instantaneous; the evaluation takes a minimum of 6-8 weeks to complete.
  • Course content must be a minimum of an 80% match to the respective Bow Valley College course in order to receive transfer credit. You will be required to attend class until your request is approved.
  • Regardless of transfer credit approval, students must fulfill the residency requirement; this means they are required to complete a minimum of 25% of their program in order to earn a Bow Valley College certificate or diploma.
  • Only courses completed with a minimum mark of 'C' or better will be considered for transfer credit. For some programs, the minimum mark can be higher than a 'C'.
  • Please note that all courses are under time limitations, which are unique to each course and program. This means that courses for which transfer credit is being sought must have been completed within a certain period prior to credit being granted; that period varies for each course and program. The Transfer Credit and PLAR Officer will provide information specific to each student once they've submitted a transfer credit request.
  • For credit granted, refunds will be processed by the student accounts department and will be returned in the same method of payment the tuition was originally paid with.
  • In some cases, approved transfer credit can drop a student to part-time status. It is the student's responsibility to confirm how many credits they need to remain as a full-time student if they have a work permit, Alberta Works Funding or student loan.
  • Applicants who are denied transfer credit may appeal the decision by writing to the Assistant Registrar, Lorrie Keon. The appeal must explain why an exception should be made despite the transfer credit policies that exist. The Assistant Registrar's decision is non-negotiable.
  • PLAR fees are non-refundable.
  • All documents submitted for transfer credit evaluation become the property of the College and will not be returned; if original documents must be kept by the student, certified copies of the originals are acceptable to submit.  In addition, the responsibility for translating supporting documents written in a language other than English falls upon the student. 

For more information:
Email: transfercredit@bowvalleycollege.ca

Other Resources
www.transferalberta.ca (Online Alberta Transfer Guide)